Add/Edit Auction - Lots

Jennifer Waterman -

Go to the auctions tab at the top of your screen.

Find the auction on the list. 

Click the pencil on the right hand side.

1. Add Lot: Add a new lot into this auction.

2. Available items: Jump down to list of inventory items that have not been assigned

to this auction.

3. CSV import ready export: This downloads a 1:1 snapshot of all lots in this auction,exactly in the format needed to upload auctions into SAM (see Quick Import below); ideal for bulk updates to existing lots because if the "ItemId" column is left blank it'll create a new inventory item, auto-generate an inventory number, and make it a lot in this auction, but if it is filled in and an inventory item with that ItemId already exists as a lot in this sale then it'll overwrite the lot data with the data in the spreadsheet.

4. Download all data: Generates a slightly different download of data that is not re-importable, but contains some additional information that may be helpful at times, such as hammer prices, bidder information, etc.

5. Edit Lot: Allows you to quickly edit a specific lot by entering the lot number (also prefix and/or extension is applicable).

6. Filter lots in this auction by winning bidder

7. Filter lots in this auction by consignor.

8. Filter lots in this auction by user bidding activity.


1. Appy Start/End Times: Applies the start/end date selected on the left to all the lots checked above.

2. Staggered closing: Select the number of minutes by which the lots should be staggered when applying the above start/end times in bulk.

3. Lots per interval: Number of lots that should be in one staggering interval, in other words, how many lots you'd like to see close at the same time.

4. Remove the lots checked above from this auction (this does NOT remove the inventory item from your inventory).

5. Recache images for the specific lots selected above. Use this if images were already cached before and people are thus still seeing old images on the front end.


1. Search amongst the inventory items that have not been assigned to this auction

2. Filter by category.

3. Filter by consignor.

4. Filter based on whether or not the item has already been assigned to another auction. It is possible to assign one item to multiple auctions at a time!

5. Filter based on whether or not the items are already on invoices or not.


1. Select the file encoding for the CSV file you're using to buk upload lots in one shot.If you're using a Windows machine this will most likely be Windows-1252, if you're using a Mac it would usually be UTF-8. Other formats most likely apply for non-American users.

2. If this is checked, then the upload will overwrite existing lots if you use already existing item numbers in this auction in the ItemId column. If you leave it unchecked, it won't let you do that and will instead warn you that there are already lots with those ItemIds in the auction.

3. This is where you select the CSV file that contains the list of lots that you'd like to load into this auction. If you'd like to include multiple image file names in the "LotImage" column you need to separate them via a pipe character.



4. This is where you can select a zip file that contains the images referenced in the LotImage column in the CSV file.

5. In case you have created a custom field (see Settings >> Custom Fields) of the type "File", then this is where you can bulk upload files to associate with the lots in the CSV file.

6. This file import allows you to bulk update lot data after the sale is over. For example if you've sold lots online on a different platform but want to see that data reflected in SAM, this feature would be of help. Again, you can download the sample file to the left.

7. Click here to actually begin the quick import.

8. If this option is checked, the post auction import process will automatically remove unsold lots from this auction.

9. Click here to actually begin the post auction import.

10. A sample of what the CSV file needs to look like. Download this and then fill it our with your own lot values, save, and then upload.


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